Episode 042 — Texas Beers and Scanning

Scanning is a key part of creating a paperless office. There's some start-up costs and time but once you get to the other side, you won't know how you got along with out it. That said, there are some good things to know before you jump in and some nice apps to help you once you've made the leap.

Gabe and Jeff talk about all things scanning -- how to get your documents into your computer, what you do with them once they are there, how to organize them so you can find them later and a lot more.

Along the way, they drink some fine brews sent from Greg Pierce, maker of Drafts for iOS — Deep Ellum IPA and Day Break by Martin House. It is no surprise the man has good taste in beer since his taste in apps is impeccable.

Deep Ellum IPA by Deep Ellum Brewing Company

Brewery
BreweryDB
BeerAdvocate

Day Break by Martin House Brewing Company

Brewery
BreweryDB
BeerAdvocate

Show Notes

Scanning Hardware

iOS Scanning

  • ScanBot
    • OCR
      • Basic text
      • text in images
    • Auto upload
      • Dropbox
      • Slack
      • WebDAV
      • Google Drive
      • Evernote
      • Wunderlist
    • Auto file naming
    • Open to scan screen
    • Share as image or PDF
    • Auto snap when image recognized
  • TextGrabber
    • Scan to text
  • Smile Scan+
  • Prizmo
    • Nice image editing
    • Moderately good OCR
    • Share sheet extension
  • FineScanner by ABBYY
    • OCR Requires account
    • Monthly subscription
    • Very expensive
    • Recognition on server side
    • Not as good as Evernote for things like beer labels
  • Genius Scan+
    • Smart naming
    • Auto upload
    • Lots of services
      • FTP
    • Must crop and save
  • Scanner Pro by Readdle
    • Document recognition
    • Standard service support
      • Most limited but sufficient
    • HUGE update this week
      • Radar scans photo library
        • Timeline view
      • Automatic scanning
      • Favorites

Organization

  • File Naming
  • DEVONthink
    • Multiple Vaults
    • Financials
    • Terrific OCR based on ABBYY
    • Dropbox sync
    • Web view on the local network
  • Reference folder under my text notes folder
    • Easier markdown linking
  • "The Cloud"
  • Inbox
  • Hazel
    • Rules based on file content (OCR)
    • Rules based on file name components

Jeff's Old Setup

Jeff's New Setup